There are several free promotional opportunities within the Memorial Union for advertising campus events that are sponsored by OSU Departments or recognized student organizations and clubs.
Advertising Opportunities
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Easels
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Table Tents
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Bulletin Boards
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Banners
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Digital Signage
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Information Tabling
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Commons Painted Windows Display
Disclaimer: Materials must not be misleading, fraudulent, or promoting an illegal activity. Advertising that has not been authorized under this policy may be immediately removed.
Advertising Space Guidelines
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Ad spaces are free.
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Only OSU departments and recognized student organizations may reserve advertising spaces.
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Guests must check in at MU 112 for ad approval and installation instructions.
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Reservations may not be made by one group and turned over for use by another group.
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Advance reservations are allowed up to one year from current date.
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All ad space reservations can be made for a maximum of 2 weeks or less, with the exception of information tabling which has a maximum of 3 consecutive days or less.
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Only one of each type of ad space can be reserved at a time.
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Two reservations for each advertising space may be booked per term for each event you wish to promote.
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Guests are responsible for installing and removing ads at the conclusion of the reservation.
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Guests who fail to install their ads within 24 hours of their advertising start date may forfeit that space to another’s request.
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Any content displayed in a language other than English requires an English language translation.
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Materials not promptly reclaimed by guests on the reservation end date will be recycled.
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OSU and the MU are not responsible for the loss or damage of materials exhibited.
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All event advertisements must include a statement describing how to request accessibility accommodations.
Digital Signage
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Slides must be sized at 1920x1080 pixels, landscape.
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Slides must be in RGB color format, saved as .jpeg or .jpg files, and no larger than 1 MB.
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Slides rotate through at 5 second intervals (so message must be short), showing about once every minute and a half.
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PSA that are 30 seconds or less and do not have sound can also be run on the screens. Any video files must be in a .mp4 format.
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Attach jpeg or mp4 file to reservation, or send to [email protected] at least 1 week before start date.
Outdoor Banners
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Banner must measure 8x3 feet or less. Banner material must be exterior grade canvas or vinyl with metal grommets for hanging with zip ties.
Bulletin Boards
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Bulletin Board dimensions are 58x33 inches landscape and are a locked glass case ¼ inch deep (very shallow).
Commons Windows
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The Memorial Union will provide paint and supplies.
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Two panes are provided; ad can face inside on one pane, outside on other pane. The ads must be installed on inside surface, which may require painting wording backwards.
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Panes are 51x29 inches landscape.
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Memorial Union staff will remove painted ads on end date.
Concourse Easels
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Maximum size allowed is 24x36 inches portrait; materials are best mounted on poster or foam core boards for display.
Information Tabling
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Two tabling locations in Trysting Tree Lounge (across from Bites convenience store) are available in the Memorial Union.
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Table must be staffed; materials may not be left at the site unattended.
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Use is limited to table/counter; additional structures and use of surrounding hallways is not allowed.
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No food may be dispensed at tabling areas.
Table Tents
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Table tents ad space is located on the Mezzanine or Concourse study tables (22 each), and the MU Commons tables (95).
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Size is restricted to 4x6 inches, portrait.
OREGON STATE UNIVERSITY
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