Food and Beverage Policies
MU Reservations works closely with OSU and Benton County to approve all food and beverage service requests for events, meetings, or tabling activities that take place on MU controlled property. This includes the Memorial Union, MU Quad, MU Brick Mall, SEC Plaza and Student Experience Center.
If you are considering providing food and beverage, please work directly with our team for approval ([email protected], 541-737-0634). Please provide a minimum of two weeks’ notice to ensure your request can be approved.
Once approved, we will work with you to determine Oregon Health Authority expectations for your event and can connect you with Approved Caterers or Mobile Units to help meet your event’s needs. Our approved list is made up of local vendors who are in good standing with OSU and maintain unexpired documents, including a current Restaurant/Mobile Unit license, Certificate of Insurance, and OLCC license (if applicable).
All MU Approved caterers are required to deliver, set up, and/or serve food or beverage products while adhering to food safety standards outlined by the Oregon Health Authority.
Alcohol Service
Events or meetings where alcohol service will take place are required to register with OSU Risk Management Services at least 21 days prior to the event to ensure time for review and approval. This is in addition to notifying MU Reservations that alcohol will be provided. Hard alcohol service is not permitted on MU controlled property.
Alcohol service is restricted to approved areas/event spaces within MU facilities and is designated by MU Reservations. Alcohol monitors are required for all events serving alcohol. Alcohol risk will be assessed by MU administration in conjunction with OSU Risk Management to determine the number of required alcohol monitors.
To register please proceed to the Insurance and Risk Management Services website.
Pepsi Pouring Rights
OSU has an exclusive agreement in place with PepsiCo that prevents certain items from being served during events. Only Pepsi brand soda, water, and juice products are allowed at campus events. Any brand of soft drink, juice, or energy drink that has a comparable Pepsi product is not allowed.
Permits
Sound Permits
WEEKDAY PLAZA SOUND PERMIT
Monday - Thursday from 8am – 11pm, Friday 8am – 4pm
WEEKDAY QUAD SOUND PERMIT
Monday - Thursday from 8am – 11pm, Friday 8am – 4pm
WEEKEND SOUND PERMIT
Friday 4pm - 11pm, Sat. & Sun 8 am - 11pm
Other Permits
Candles
While battery-operated candles are encouraged, in some instances candles and open flame decorative lighting may be approved and granted an operational permit.
Drone Usage
The recreational use of unmanned aircraft systems including drones over the MU Quad, SEC Plaza and inside MU-owned buildings is prohibited. For inquiries, contact the OSU Office of Research.